Meeting/Event Reservation Resources

The Stevenson Event Center and other Cowell/Stevenson venue facilities are available to reserve for events & social gatherings. Please refer to UCSC Events Protocols and the CDPH Blueprint for guidelines on social gatherings (see also the UC Community Safety Plan for more guidance and guidelines).

In-person events are allowed indoors and outdoors per the California Department of Public Health.

COVID Safety Guidelines for your event:

• See this Official UCSC Event Protocols.
• Event Guidelines for SOMeCA/SOAR
• Our college facility managers will also provide support in these areas to ensure event organizers and attendees have everything needed for a safe event.

Here are various resources that may be helpful in seeking services for venue reservations, facilities equipment, event setup, event planning, etc.

• Policies/Procedures for guaranteeing a successful event!
  • Reservation Policies
    • NOTE: Reservations for subsequent quarters will not be considered until 6 weeks prior to the start of that quarter (i.e. Winter quarter reservation requests will not be considered until late Fall).
  • Posting and Flyer Placement Policies
  • How to host a ZeroWaste event!
  • Watch this brief ZeroWaste Training Video!
  • Check out more Sustainability Resources and news!
  • For event pricing, see Venue Fees
  • Diagrams/Layouts for Stevenson Event Center
  • See our venue capacity sheet to determine eligible spaces for your event
  • Got an 'after-hours' meeting or event? See our After-hours Venue Use Guide
  • Are you a non-UCSC individual or group interested in using a University facility for your event?
    • Complete a 'Facility Use Permit' application

• Is your event considered a Major Event?
  
  • Read the policy page and understand the rules so you're successful!

• To reserve one of the below venues, submit a Room Reservation Request Form
  • Stevenson Silverman Conference Room
  • Stevenson Senior Commons
  • Stevenson Fireside Lounge
  • Stevenson Event Center
  • Cowell Conference Room
  • Cowell Fireside Lounge
  • Founders Glen
  • Cowell Courtyard
• Can't find a venue at Cowell-Stevenson? Check with our counterparts at the other colleges:
  • Merrill Reservations Info
  • Crown Reservations Info
  • College 9 Reservations Info
  • John R. Lewis College Reservations Info

If you want to reserve a classroom at any college campus, visit the Registrar's 'Classroom Scheduling' page!

• Feel free to use a post-event cleanup checklist like this one! for Stevenson Event Center
• Are you tabling at Cowell-Stevenson? Be sure to read through our Tabling Policy.

Need presentation tech for a meeting or conference?

• AV/Meeting & Event Tech Request Form
  • Virtual meeting & video conferencing systems
  • Projector & a projector screen
  • HDMI or VGA cable, adapters & dongles
  • Laptop for presenting or playing video
  • Roku Conferencing & Presenting TV
  • Power cables
  • More!

Want to leave feedback about your reservation? Please take less than 5 minutes and do so!

• General feedback for the Reservations Coordinator

We want to about your experience! Client insight is critical to the development of our reservation and event-oversight processes. Follow the link below to complete our post-event client satisfaction survey :

• Post-event Satisfaction Survey

For weekend reservations (after business hours) in either of the below-listed spaces, you must check-out a key in order to access the venue:

• Stevenson Silverman Conference Room [ submit form]
• Stevenson Senior Commons [ submit form]
• Cowell Conference Room [ submit form]
• Cowell Senior Commons [ submit form]