Meeting/Event Reservation Resources
ATTENTION: Cowell and Stevenson College Meeting/Event Space Reservation Requests are offline for the Summer. We will start accepting Fall Qtr. Reservation Requests on August 11th. For information about Summer reservations, please contact Conference Services at: conf@ucsc.edu. If you have any further questions or concerns, please contact the Cowell/Stevenson Reservation Coordinator at: stevresc@ucsc.edu.
The Stevenson Event Center and other Cowell/Stevenson venue facilities are available to reserve for events & social gatherings. Please refer to UCSC Events Protocols and the CDPH Blueprint for guidelines on social gatherings (see also the UC Community Safety Plan for more guidance and guidelines).
In-person events are allowed indoors and outdoors per the California Department of Public Health.
COVID Safety Guidelines for your event:
- See this Official UCSC Event Protocols.
- Event Guidelines for SOMeCA/SOAR
- Our college facility managers will also provide support in these areas to ensure event organizers and attendees have everything needed for a safe event.
Here are various resources that may be helpful in seeking services for venue reservations, facilities equipment, event setup, event planning, etc.
- Policies/Procedures for guaranteeing a successful event!
- Reservation Policies
- NOTE: Reservations for subsequent quarters will not be considered until 6 weeks prior to the start of that quarter (i.e. Winter quarter reservation requests will not be considered until late Fall).
- Posting and Flyer Placement Policies
- How to host a ZeroWaste event!
- Watch this brief ZeroWaste Training Video!
- Check out more Sustainability Resources and news!
- For event pricing, see Venue Fees
- Diagrams/Layouts for Stevenson Event Center
- See our venue capacity sheet to determine eligible spaces for your event
- Got an 'after-hours' meeting or event? See our After-hours Venue Use Guide
- Are you a non-UCSC individual or group interested in using a University facility for your event?
- Complete a 'Facility Use Permit' application
- Reservation Policies
- Is your event considered a Major Event?
- Read the policy page and understand the rules so you're successful!
- To reserve one of the below venues, submit a Room Reservation Request Form
- Stevenson Silverman Conference Room
- Stevenson Senior Commons
- Stevenson Fireside Lounge
- Stevenson Event Center
- Cowell Conference Room
- Cowell Fireside Lounge
- Founders Glen
- Cowell Courtyard
- Can't find a venue at Cowell-Stevenson? Check with our counterparts at the other colleges:
- Feel free to use a post-event cleanup checklist like this one! for Stevenson Event Center
- Are you tabling at Cowell-Stevenson? Be sure to read through our Tabling Policy.
Need presentation tech for a meeting or conference?
- AV/Meeting & Event Tech Request Form
- Virtual meeting & video conferencing systems
- Projector & a projector screen
- HDMI or VGA cable, adapters & dongles
- Laptop for presenting or playing video
- Roku Conferencing & Presenting TV
- Power cables
- More!
Want to leave feedback about your reservation? Please take less than 5 minutes and do so!
We want to about your experience! Client insight is critical to the development of our reservation and event-oversight processes. Follow the link below to complete our post-event client satisfaction survey :
For weekend reservations (after business hours) in either of the below-listed spaces, you must check-out a key in order to access the venue:
- Stevenson Silverman Conference Room [ submit form]
- Stevenson Senior Commons [ submit form]
- Cowell Conference Room [ submit form]
- Cowell Senior Commons [ submit form]
