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Tabling, Posting, and Advertising Policies

The Cowell and Stevenson Housing Office and College Programs Office work collaboratively to approve and distribute all postings for content and relevance.

The Cowell and Stevenson Housing Office and College Programs Office work collaboratively to approve and distribute all postings for content and relevance.

Tabling in the Courtyard

UCSC registered organizations, departments, and affiliated students are permitted to table in and around Cowell and Stevenson College and must receive prior approval from the Reservations Coordinator:

Summer Red, Reservation & Events Coordinator 

Phone: 831-502-8466

Email: cwst-reservationscoordinator@ucsc.edu

Public Access Bulletin Boards (per the Student Policies and Regulations Handbook 42.24)

  • Each college or housing unit will allow posting on designated public access bulletin boards; the board locations are as follows:
    • Bulletin board on the wall to the left of the main doors of  the Stevenson Event Center
    • Bulletin kiosk near the Stevenson Event Center
    • Bulletin board near Stevenson Library next to House 4
    • Bulletin board along the hall right next to the entrance to the Cowell Coffee Shop
    • Bulletin board at the Cowell Courtyard 
    • Bulletin board outside of the Cowell Academic Building
  • Where posting is permitted, each individual or group is limited to one poster per board or kiosk, and there may be no posting over current announcements;
  • All posted materials must indicate:
    • the name and either email address or phone number of the person(s), group(s), University unit(s), or campus organization(s) responsible for posting them
    • Posters must also have a remove-by date or the date of the event.
    • Postings shall not exceed 17" X 22" (or equivalent area); 
  • Postings will be regularly removed by the College Student Life team.

Public posting is not allowed on walls, benches, signs, or other areas not specifically designated for promotional materials. These items will be removed.

College or Housing Controlled Areas

  • University departments, offices, and approved student organizations are allowed to have fliers posted in colleges and housing units.
  • If you are interested in having your fliers posted, please bring your fliers to the Housing Office for review.
    • The Cowell and Stevenson Housing Office is located below the dining hall.
  • Postings will be regularly removed by the College Student Life team.

Posting in Residential Areas

  • Only residential staff may post in residence halls and/or on apartment bulletin boards. 
    • Approved fliers will be processed by the Housing Office and then distributed to residential staff to post. 
  • All unapproved postings will be removed by the College Student Life team.

Banners

  • All banners or oversized posters must be approved by the college programs office.
    • Contact the Assistant College Programs Coordinator (ACPC) Anne Freiwald: cwstacpc@ucsc.edu 
  • Once approved, we will post your banners for you (or direct you where to post).
    • All unapproved banners will be removed.
  • All posters & banners must include:
    • Name of university unit or student organization responsible for the program
    • Event contact information, either email or phone number, for information about the program and accessibility needs.

Dining Hall Table Tents & Tabling

Chalking

  • Chalking is not allowed at all locations unless it is part of a college or housing unit-sponsored event and approved by the College Student Life staff.
  • For questions about chalking at the college, contact the Assistant College Programs Coordinator (ACPC) Anne Freiwald: cwstacpc@ucsc.edu  

From the Student Policies and Regulations Handbook

42.24 Commercial and non-commercial posters and announcements may be placed on public access bulletin boards not designated for specific use. 

  1. Distribution and posting in each college is controlled by the College Administrative Officer and must be in accordance with guidelines established by the College Administrative Officers (See Section 30.41); 
  2. Distribution and posting on non-college bulletin boards, including designated public access bulletin boards, is controlled by the campus unit responsible for the bulletin board and must be in accordance with the guidelines established by the unit for the use of the bulletin board; 
  3. Where posting is permitted, each individual or group is limited to one poster per board, kiosk, or bus shelter, and there may be no posting over announcements that are current; 
  4. All posted materials must clearly indicate the name of the person(s), group(s), University unit(s), or campus organization(s) responsible for posting them and the day by which they are to be removed. Posters shall not exceed 17" X 22" (or equivalent area); 
  5. Commercial or non-commercial literature may not be placed on cars.

42.25 The damage, destruction or removal of signs, flyers, banners or any other type of authorized posting (other than by authorized University personnel) is prohibited.